A comprehensive Best CMMS Software (CMMS) solution efficiently oversees maintenance operations within any organization. User-friendly features make the software accessible and streamline every aspect of maintenance management, from work order generation and asset tracking to preventive maintenance scheduling and scheduling preventive maintenance visits.
This top-of-the-line CMMS software gives organizations real-time insight into equipment performance, helping them make data-driven decisions and managing inventory to ensure essential parts and materials are always readily available. CMMS software that excels is often designed to integrate seamlessly with other business systems, including Enterprise Resource Planning (ERP) or Facilities Management (FM), creating a smooth workflow process.
With features like mobile accessibility and reporting analytics, CMMS software empowers maintenance teams to increase productivity, reduce downtime and extend asset lifespan. Overall, an effective CMMS is an invaluable asset that contributes to increasing organizational maintenance operations’ efficiency and reliability.
How to Choose the Best CMMS Software
Choosing the best Computerized Maintenance Management System (CMMS) software is a crucial decision that requires careful consideration of various factors. Here are key steps to help you make an informed choice:
Define Your Requirements: Identify your organization’s specific needs and goals regarding maintenance management. Consider the size of your organization, the number of assets to be managed, and the complexity of your maintenance processes.
Ease of Use: Look for a CMMS software that has a user-friendly interface. A system that is easy to navigate and understand will be more widely adopted by your team.
Scalability: Choose a CMMS that can scale with your organization’s growth. Ensure it can accommodate an increasing number of assets, users, and locations.
Mobile Accessibility: Opt for a CMMS with mobile capabilities, allowing your maintenance team to access and update information on the go. This enhances efficiency and responsiveness.
Integration Capabilities: Check if the CMMS can integrate with other software systems your organization uses, such as ERP or FM systems. Integration enhances data flow and reduces duplicate efforts.
Asset Management Features: Evaluate the software’s asset tracking and management capabilities. It should provide real-time information on asset performance, maintenance history, and upcoming preventive tasks.
Work Order Management: Ensure the CMMS has robust work order management features, allowing for easy creation, assignment, and tracking of work orders. Look for automation options to streamline the process.
Preventive Maintenance: A good CMMS should support preventive maintenance scheduling, helping to prevent equipment breakdowns and prolong the lifespan of assets.
Reporting and Analytics: Consider the reporting and analytics capabilities of the CMMS. It should provide customizable reports and insights into maintenance performance to aid in decision-making.
Support and Training: Assess the level of customer support and training provided by the CMMS vendor. A responsive support team and comprehensive training resources contribute to successful implementation.
Cost Considerations: Evaluate the total cost of ownership, including licensing fees, implementation costs, and ongoing maintenance expenses. Consider the long-term value the CMMS will bring to your organization.
User Reviews and References: Research user reviews and seek references from organizations similar to yours. Real-world experiences can provide valuable insights into the effectiveness and usability of the CMMS.
Compliance and Security: Ensure that the CMMS complies with relevant industry standards and regulations. Verify the security measures in place to protect sensitive maintenance data.
By carefully considering these factors, you can choose a CMMS software that aligns with your organization’s needs, enhances efficiency, and contributes to the overall success of your maintenance management processes.
Here is List of Best CMMS Software
- Hippo CMMS
- Maintenance Care
- Limble CMMS
- Asset Infinity
- Proteus CMMS
- Ticked Off
20 Best CMMS Software
Wrike is an easy project management solution designed to give freelancers and businesses of all sizes greater insight into their team’s workload and collaborate in real time. Teams can improve how they do their work with Wrike providing one central source of information and communication. Solution can be utilized by not only project managers but also teams from marketing, creatives, business operations, professional services and beyond.
Wrike stands out with its Work Intelligence technology, which combines artificial intelligence and machine learning technologies that positively affect your business. Additionally, interactive Gantt charts and Kanban boards enable you to monitor the progress of projects while its integration capabilities allow it to connect to over 400 apps such as Slack, Salesforce, Google Drive and Microsoft Sharepoint enables seamless collaboration across teams.
2. ManagerPlus (Best CMMS Software)
ManagerPlus is a management software designed to simplify equipment management, enhance operations and enable businesses to conduct business anywhere from any device. Businesses using ManagerPlus gain vital information about asset performance so they can maintain efficiency and longevity over time.
At its core lies a comprehensive suite of solutions designed to address every aspect of your business – asset, facility and work order management as well as preventive maintenance – in one seamless package.
The solution can easily meet the needs of various industries such as manufacturing, construction, government, agriculture and fleet management. Furthermore, it integrates seamlessly with leading tracking systems like John Deere GeoTab Volvo as well as open API structure allows custom integrations for custom apps.
Fiix Maintenance Software allows businesses of all sizes to plan, track, and streamline their maintenance operations with this platform. Businesses can reduce asset-related downtime as well as production and labor costs through this solution. One of the key aspects of Fiix is its artificial intelligence-powered asset maintenance features, which enable you to take inventory of all your assets, create reports about them, and visualize these into engaging visualizations.
Fiix CMMS is used by small and large teams across 90+ countries, serving small teams through to enterprise operations. Compatible with Storeroom Logix, MAJiK systems, MachineMetrics and others; moreover it’s fully open CMMS design allows it to connect to over 1000 endpoints via integration hub/app exchange making it one of the premier business facility CMMSs available today.
eMaint is a comprehensive CMMS software solution that assists businesses of all sizes to stay informed on labor, projects, and resources that have recently entered their work order queue. By using eMaint, businesses can avoid costly downtime by increasing asset reliability while prolonging asset lifespan. This adaptable solution can be applied across industries such as manufacturing, automotive, services, oil & gas production and more.
One of the key features of eMaint is its work order features, enabling users to track labor time, view historical metrics and get real-time information about maintenance and repair activities. The solution includes a mobile app for technicians working in the field; additionally, through its API users can utilize other apps within its platform like Oracle, SAP Jira ADP etc.
5. Hippo CMMS (Top CMMS Software)
Hippo CMMS is an all-in-one maintenance management software solution, offering businesses of all types the power to take control of work orders, plan and track preventive maintenance, manage inventory control and handle work orders all with one simple system. Hippo allows organizations to establish reliable workflows, gain increased visibility and realize an ROI on their software investment.
Hippo provides users with all of the tools required for effective maintenance management, including preventive maintenance, work orders, interactive floor plans, equipment management, inventory and parts tracking and reports on maintenance.
Hippo’s key feature is automated preventive maintenance (PM), which allows you to create PM schedules without paper work and legacy spreadsheet systems. Hippo CMMS can be configured to meet the requirements of industries including manufacturing, food & beverage production, healthcare as well as integration via API with other software packages.
Brightly (formerly Dude Solutions) is an intelligent asset management solution designed to address operational challenges and optimize asset performance across businesses of all sizes. Brightly combines CMMS/EAM solutions as well as strategic asset management on one single platform for easy asset management management. Implementing Brightly can enable organizations to automate processes remotely via the Internet of Things, make data-backed investment decisions, and streamline access to asset data and intelligence.
Brightly’s platform brings industry expertise to industries including education, manufacturing, government, senior living, healthcare and clubs and associations. One of its products, Asset Essentials is an enterprise work and asset management platform which gives a quick overview of necessary maintenance work; furthermore it contains strategy and capital planning features which provide insights for effective investment decisions using data analysis.
FMX is a facilities and maintenance management solution designed to assist businesses of all sizes optimize and take control of their operations via an intuitive platform. Businesses using FMX can streamline processes, increase asset productivity and implement data-driven planning efforts more easily than ever before. This solution can be adopted by various industries, including education, manufacturing, healthcare and government.
FMX stands out with its equipment maintenance capabilities that help reduce unplanned downtime and extend asset lifespan through reliable maintenance and service schedules. In addition, its work order solution offers automatic routing and QR code tagging – perfect for automating processes and saving time! FMX integrates easily with various apps such as Oracle, QuickBooks Online and Slack for seamless operations management.
8 . UpKeep
UpKeep is a cutting-edge CMMS that empowers businesses of all sizes to effectively maintain and ensure asset reliability. Implementing UpKeep can reduce downtime, streamline processes, increase productivity and gain access to real-time data – offering users several key benefits. Maintenance teams, operations teams and reliability teams can leverage this solution. Upkeep can be tailored to suit the needs of clients from diverse industries like agriculture, healthcare and property management.
UpKeep’s main feature, work order tracking, allows users to sort orders based on technician, location, status, due date and priority level. Mobile friendly work orders allow for convenient management on-the-go; UpKeep can integrate with Coupa FreshBooks Microsoft Azure Teams Excel as well as more for seamless asset management solutions. All these features make UpKeep an outstanding fixed asset management software solution.
Corrigo is an advanced facilities management solution aimed at businesses of all sizes and across various industries. This software brings your operations, maintenance, analytics, asset and work order management all onto one unified platform for easy management. Corrigo can help businesses improve employee efficiency, optimize maintenance work, and manage inventory and asset maintenance costs more effectively.
Corrigo offers work order automation to allow organizations to efficiently track orders based on criteria like trade, location, asset details and more. Corrigo’s flexible solution can be utilized across industries including healthcare, retail and banking, property management and more. Corrigo can easily integrate with apps such as Intuit, Sage Intacct, Acumatica Fourlane as part of its facilities management ecosystem of partners.
10. Maintenance Care (Best CMMS Software)
MaintenanceCare is an intelligent facility and property management software system, offering businesses of all sizes a simple yet effective solution to turn paper-based work orders and maintenance management processes into a paperless system for improved efficiency. MaintenanceCare helps organizations optimize building efficiency, implement efficient workload planning and streamline and organize work orders more efficiently.
MaintenanceCare has proven itself effective across industries such as education, government, small business healthcare and property management. MaintenanceCare stands out with its asset management feature, giving you one central location from which you can access information regarding all your assets, such as make, model and serial number. MaintenanceCare integrates with over 1,000 apps – such as Google Calendar, RingCentral, YouTube, SurveyMonkey and Microsoft Excel – offering comprehensive asset tracking solutions.
11. Limble CMMS
Limble CMMS offers teams a better, more streamlined method of maintenance management. This intuitive software encompasses asset maintenance, preventive maintenance, work order management, vendor administration and spare parts inventory in one central platform. Limble CMMS allows businesses to reduce the time spent processing work requests while also improving communication and accountability within their team.
It can be used across industries ranging from consumer goods, travel & hospitality and healthcare. Limble CMMS’ primary feature is its work order feature, featuring intuitive drag-and-drop functionality to easily switch out work assignments. Furthermore, this solution includes a maintenance app to support technicians on-the-go as well as integrations with SAP NetSuite SpaceIQ Camcode solutions.
Fracttal is an intelligent maintenance platform that combines CMMS, AI, and IoT technologies in one platform for asset management efficiency, data-driven decisions making, and connecting your assets to the Internet of Things. With Fracttal you can efficiently manage assets while connecting them all. Fracttal can be utilized by all businesses regardless of their operations’ scale or sector – from manufacturing, construction, energy and technology companies.
Fracttal’s core feature, work order management, allows users to easily schedule and reschedule work orders on one screen. Because it is mobile-first solution, Fracttal can be used from cellphones, tablets, computers, smart TVs and other devices – making Fracttal an accessible solution across devices like cellphones, tablets, computers and smart TVs. Furthermore, Sage Gmail Salesforce SAP Microsoft Dynamics can all be easily integrated with Fracttal as well.
13. Asset Infinity
Asset Infinity is an enterprise tracking and management solution that enables organizations to streamline asset maintenance while transitioning from spreadsheets to cloud solutions. By adopting Asset Infinity, companies can centralize maintenance information management while streamlining operations management in an organized fashion. Asset Infinity helps increase asset efficiency, prevent breakdown costs and make the most out of software investments.
One key feature is preventive maintenance which enables users to set a maintenance frequency and create work order checklists. Asset Infinity’s versatility enables it to serve industries such as education, hospitality, manufacturing, retail and oil and gas. Furthermore, Asset Infinity can integrate with software like Xero, Oracle EBS Zoho People Microsoft Azure AD as well as others for further functionality expansion.
iMaint is an integrated CMMS/EAM solution, bringing businesses an easy, centralized place to store data and automate maintenance management tasks. By using iMaint, businesses can establish effective preventive maintenance procedures, consolidate asset data in one central repository and enable maintenance personnel access to real-time information. iMaint can be utilized by both small businesses with one location and global companies with multiple.
Furthermore, this solution is suitable for various industries including manufacturing, facilities management, government logistics and food and beverage production. Key features of iMaint include work order management that empowers users to forecast planned maintenance work orders; payroll integration; purchasing integration as well as integration via the iMaint integrator option are among its primary applications.
15. eWorkOrders (Top CMMS Software)
eWorkOrders is a web-based CMMS that offers businesses of all sizes a way to extend the lifespan of their assets through an accessible yet highly secure platform. By using eWorkOrders, businesses can reduce operational expenses, streamline workflow efficiency and enhance operational activity overall. This solution can assist clients across various industries, including manufacturing, healthcare, oil and gas and more.
At its core lies work order management – helping users submit work orders quickly and efficiently – while its advanced features such as predictive maintenance allow users to detect trends quickly so as to address business disruptions quickly. Furthermore, eWorkOrders integrates seamlessly with hardware, ERP systems, third-party apps via API integration.
Sweven is a cloud-based work management system designed to assist organizations in efficiently running operations while also tracking completed work. By adopting Sweven, companies can expect to improve their operations, prioritize and track service orders more effectively, gain control of in-house staff as well as field staff and vendors more easily and gain better oversight over both.
Sweven is utilized by global brands in industries spanning engineering, construction, fulfillment, maintenance, transport and more. It features modules for client, owner, vendor and technician management as well as an optional mobile app which lets technicians manage work orders directly via mobile device. Integrations with other apps may also be achieved using rest API or webhooks to expand functionality further.
Cryotos is a maintenance management software designed to assist brands and companies with planning, tracking, and optimizing the use of their facilities. Cryotos offers solutions for asset management, inventory management, facility management and field service management. Cryotos can help organizations streamline reporting, increase productivity among team members and technicians, increase customer satisfaction and loyalty.
Manufacturing, automotive, oil & gas, drilling & mining and more industries can tailor Cryotos’ solution to their specific needs, including manufacturing, automotive, oil & gas drilling & mining and more. One of Cryotos’ main features is its work order management system which makes creating work orders simple; you can prioritize and assign them with ease using its mobile app which also gives technicians access to asset information while in the field.
18. Proteus CMMS
Proteus CMMS is an online system designed to assist businesses of all sizes manage, organize, track and oversee all their maintenance schedule activities efficiently and cost effectively. Proteus integrates traditional CMMS solutions with cutting-edge digital offerings such as enterprise resource planning, artificial intelligence connection and system connectivity with the Internet of Things.
By adopting Proteus, organizations can eliminate out of stock issues and ensure accurate asset information; make smart decisions using real-time KPIs; and stay compliant. Proteus’ primary feature is to enable users to make service requests at any time via web browser, thus decreasing downtime and speeding response times. Proteus can integrate seamlessly with numerous solutions like Honeywell, SAP, QuickBooks and Tableau for efficient workflow management.
TeroTAM is a comprehensive CMMS that empowers organizations to gain control of and optimize the performance of high-value assets. By employing cutting-edge analytics tools, companies can maximize performance while prolonging lifecycle. TeroTAM provides comprehensive business management solutions, from asset to facility management, customer relationship and issue tracking management – and more!
One of its core features is asset tracking, which can be achieved using cloud-based EMP, beacon-based tracking, near field communication tracking and RFID technologies. Over 100 companies from healthcare to manufacturing, education and oil & gas use this solution worldwide – complete with mobile apps that let technicians access work orders and complete tasks from any location.
20. Ticked Off (Best CMMS Software)
Ticked Off is an all-in-one maintenance and facility management software solution, combining EAM, CMMS, safety audits and work order management into one comprehensive software platform. Businesses using Ticked Off have one source of truth while enjoying scalable workflows that are transparent.
Ticked Off helps businesses become cost-effective and efficient by providing them with an enterprise software-as-a-service platform, including both web-based access and mobile capabilities.
Ticked Off offers both managed service solutions that connect clients to qualified suppliers and experienced technicians as well as repair and maintenance capabilities that enable automated approvals. While Ticked Off is most often associated with retailers, it can also be utilized by industries like healthcare, education, construction or more.
What is the Cost of CMMS Software?
Many CMMS software programs exist on the market today. Their pricing structures vary considerably based on factors like their general features, customization preferences and setup costs. Support and training expenses also factor in as part of this cost. Most pay-per-use computerized maintenance management system software programs range between $35 and $150 annually while pay-per-module options cost $60-100 annually.
If you are unfamiliar with software programs, registering for free trials may be the way to begin your search for high-ranking CMMS solutions. Trial versions allow you to test each software for an allotted period and see whether its features fit with your business goals. It is crucial that all concerns regarding security and support be addressed prior to investing.
If your vendor does not provide sufficient support, all the efforts, money, and time you spent on software may go down the drain. To prevent this from happening, ask them whether they provide training and consulting services to assist your team on how to use it correctly; inquire through what channels support can be obtained; inquire as to any security procedures that might protect confidentiality; review reviews online of top CMMS software to narrow your search down further and select one among many.
What are the Features of the CMMS Software?
Computerized Maintenance Management System (CMMS) software comes with a variety of features designed to streamline and optimize maintenance processes. While the specific features can vary among different CMMS solutions, here is a list of common features you might find:
Asset Management: Track and manage all physical assets, including equipment, machinery, and facilities. Maintain a centralized database with information on each asset’s location, maintenance history, and specifications.
Work Order Management: Create, schedule, and assign work orders for maintenance tasks. Prioritize and track the status of work orders in real-time.
Preventive Maintenance: Schedule routine maintenance tasks to prevent equipment failures. Automatically generate work orders based on time, meter readings, or other triggers.
Inventory Management: Track and manage spare parts and inventory levels. Set reorder points and receive alerts for low stock to ensure timely replenishment.
Mobile Accessibility: Allow maintenance teams to access the CMMS from mobile devices for on-the-go updates and task management.
Reporting and Analytics: Generate customizable reports on maintenance performance, asset health, and costs. Analyze data to identify trends, make informed decisions, and optimize maintenance strategies.
Document Management: Store and manage documents related to equipment manuals, maintenance procedures, and safety guidelines.
Integration Capabilities: Integrate with other business systems, such as Enterprise Resource Planning (ERP) or Facilities Management (FM) software.
Resource Scheduling: Efficiently allocate resources, including manpower and equipment, for maintenance tasks. Optimize schedules to balance workloads and meet deadlines.
Meter Readings and Inspections: Record and analyze meter readings to monitor equipment usage and performance. Conduct inspections and log results to identify potential issues early.
User Permissions and Security: Implement role-based access controls to restrict system access based on user roles. Ensure the security of sensitive maintenance data.
Dashboard and KPIs: Provide a visual dashboard displaying key performance indicators (KPIs) for quick insights into maintenance metrics.
Compliance Management: Ensure compliance with industry regulations and standards. Track and document regulatory requirements and inspections.
Budgeting and Cost Tracking: Monitor maintenance costs and allocate budgets effectively. Track expenses associated with work orders, parts, and labor.
Barcode/QR Code Scanning: Use barcode or QR code scanning to streamline asset and inventory management processes.
Vendor Management: Manage relationships with external vendors and contractors. Track vendor performance and maintain a database of supplier information.
Audit Trails: Keep a detailed record of changes made within the CMMS for accountability and auditing purposes.
Training and Certification Tracking: Monitor and manage the training and certification status of maintenance personnel.
These features collectively contribute to the efficiency, organization, and effectiveness of maintenance operations within an organization. When selecting a CMMS, consider which features align best with your specific needs and operational requirements.
Pros & Cons Of Best CMMS Software
Efficient Maintenance Management: CMMS software streamlines maintenance processes, making it easier to create, schedule, and manage work orders.
Reduced Downtime: Timely maintenance and preventive measures reduce unplanned downtime, ensuring that equipment and facilities remain operational.
Cost Savings: Improved asset management and preventive maintenance can lead to cost savings by reducing emergency repairs and extending asset lifespan.
Increased Productivity: Work order management features and resource scheduling help optimize labor and equipment usage, leading to increased productivity.