10 Best Payroll Software For 1 Employee

by Henary Uttam

When it comes to choosing the Best Payroll Software For 1 Employee, you may feel overwhelmed by all the choices out there that seem to be designed for bigger workforces. But even as a solo entrepreneur or small business with only one employee, you still need a dependable payroll system that’s easy to use and can handle everything from calculating wages to withholding taxes – without all those extra features meant for larger companies.

In this article we will discuss some top-rated payroll softwares made specifically for small businesses with single employees, comparing them based on how user-friendly they are, cost efficiency and their ability to meet industry standards.

Key Features to Look for in Payroll Software

When comparing features across different software solutions, it’s essential to evaluate each aspect comprehensively to determine which one best aligns with your business requirements. One crucial aspect to consider is usability. Look for software with an intuitive interface and user-friendly navigation, as this can significantly impact adoption and productivity within your organization. Additionally, assess the customization options available. The ability to tailor the software to your specific needs ensures that it can accommodate unique business processes and workflows.

Another key consideration is integration capabilities. Opt for software that seamlessly integrates with your existing systems, such as accounting software, HR management tools, and time tracking systems. This integration streamlines data flow and eliminates the need for manual data entry, reducing errors and saving time.

Furthermore, examine the reporting and analytics features offered by each software solution. Robust reporting functionality enables you to generate insightful reports and analytics dashboards, providing valuable insights into your payroll data. Look for customizable reporting options that allow you to track key metrics and KPIs relevant to your business.

Moreover, consider scalability and flexibility. Choose software that can easily scale with your business as it grows and adapts to changes in your organization’s structure and requirements. Flexibility in terms of deployment options (cloud-based, on-premise, or hybrid) can also be advantageous, allowing you to choose the option that best suits your business needs and preferences.

Lastly, don’t overlook security and compliance features. Ensure that the software adheres to industry-standard security protocols and supports compliance with regulations like GDPR and HIPAA. Robust security measures protect sensitive employee data and mitigate the risk of data breaches or compliance violations.

By thoroughly comparing these features across different software solutions, you can make an informed decision and choose the one that best meets your business needs and objectives.

Comparison of Features

To assess features between various software solutions, assess them in detail against your company’s needs. Usability is one of such needs. Search for user-friendly programs with self-explanatory interfaces that may be easily adopted within the organization; these factors greatly affect productivity. Moreover, check whether it’s possible to adapt this system accordingly – are there any customization options available? This feature will make sure that the application can handle different business processes and workflows.

Integration capabilities is another important aspect worth considering when selecting among different types of softwares. Choose ones which can be seamlessly integrated with other existing systems like accounting packages or HR management tools as well as time tracking software. In this case data flow becomes streamlined hence eliminating manual entry errors while saving time too.

Reporting and analytics should also not be left out during comparisons between various applications designed for similar purposes especially those dealing with payrolls. Strong reporting features enable users create informative reports alongside analytic dashboards from where they can derive useful insights regarding their payroll data. What’s more, always look for customizable reports which allow tracking key metrics aligned to specific KPIs relevant to your enterprise.

Scalability and flexibility are equally vital considerations that need attention when comparing different program offerings against each other or even against a single package designed for use within one particular setting only. The choice here depends on whether you want software that will grow together with your business while at the same time being able to adjust itself according changes taking place within organizational structure over time or not?

Therefore go for systems which have both qualities i.e., ability to scale up/down easily depending on demand levels plus capacity for deployment either on cloud premises alone but also across multiple sites simultaneously if need arises later.

Lastly never forget about security neither compliance features because failure observe them might expose employees personal details thus leading into severe penalties against affected firms by authorities concerned so always verify if given solution meets industry standards in terms of protecting sensitive employee information from unauthorized access besides guarding against potential breaches which can attract heavy fines due non-compliance with GDPR as well HIPAA regulations.

Feature table for payroll software

FeatureWave PayrollQuickBooks Online Payroll (Self-Employed)Square PayrollPatriot SoftwareGusto (formerly ZenPayroll)Paychex FlexSurePayrollOnPayWagepointFreshBooks
Pricing ModelSubscription-basedSubscription-basedSubscription-basedSubscription-basedSubscription-basedSubscription-basedSubscription-basedSubscription-basedSubscription-basedSubscription-based
Ease of UseUser-friendly interface, simple setupIntuitive, easy navigationEasy to useIntuitive interfaceUser-friendly, straightforwardRobust interface, may have learning curveStraightforward setupSimple navigationIntuitive UIEasy navigation
Payroll ProcessingYesYesYesYesYesYesYesYesYesYes
Employee Self-ServiceLimitedYesYesYesYesYesYesYesYesLimited
Tax ComplianceBasicYesYesYesYesYesYesYesYesYes
IntegrationsLimitedQuickBooks, other Intuit productsSquare POS, other Square productsLimited integrationsNumerous integrationsExtensive integrationsLimited integrationsExtensive integrationsLimited integrationsLimited integrations
Time TrackingNoBasicYesBasicYesYesYesYesYesYes
HR ToolsNoNoNoNoYes, including HR supportYesNoYesNoLimited
Mobile AppYesYesYesYesYesYesYesYesYesYes

10 Best Payroll Software For 1 Employee

1. Wave Payroll

Wave Payroll is designed for small businesses with just one member of staff. It’s easy to use, intuitive and quick to set up which makes it perfect for freelancers or sole proprietors who require basic payroll functionality with no complexity.


Wave Payroll simplifies management of payroll for an individual employee – this means that you can make salary payments easily, calculate taxes automatically as well as ensure compliance with all relevant laws governing payrolls in your country. Despite being simple in design, Wave Payroll guarantees precision and dependability during processing of payslips; moreover, it is cheap hence affordable even by companies having limited number of employees.

2. QuickBooks Online Payroll (Self-Employed)

This software package is meant for self-employed people or freelancers who want an easy way to keep track of their financial records. Its interface is user friendly; besides, it integrates seamlessly with QuickBooks Online thereby enabling users carry out payroll duties concerning only one worker without any difficulties whatsoever.


This means that tax calculations can be done easily by inputting income figures into appropriate fields while generating pay stubs from within the program itself will save time significantly. One disadvantage however is lack advanced features tailored towards larger organizations but this should not worry anyone since everything required has been included already – all what remains now depends on personal preference and taste.

3. Square Payroll

Square Payroll is a perfect solution for businesses with one employee, especially if they already use other products within the Square ecosystem. This system of software seamlessly integrates with Square Point of Sale and other tools to provide a complete solution for small business owners.


Users can easily install and manage payroll for a single employee, automate tax calculations as well as handle direct deposits using this software. It also has a friendly interface which is easy to navigate through even for beginners in accounting or finance management; thus making it ideal for self-employed individuals who may not have much knowledge about these fields but still want an all-round system that will help them keep track of their financial records while paying employees efficiently.

4. Patriot Software

Designed specifically for small businesses with only one employee, Patriot Software offers simplicity alongside comprehensiveness when it comes to managing payrolls. You can access your payrolls at any time from anywhere thanks to its cloud-based nature; this makes it very convenient especially for sole proprietors or freelancers who are always on the move.


With this service processing payrolls becomes effortless – you get all necessary reports generated automatically after calculating taxes among other things like that; besides everything is affordable here because they have transparent pricing designed specifically for small businesses like yours which do not need much when dealing with payroll systems. Despite being simple though, accuracy plus compliance are guaranteed towards tax regulations since it knows that many small business owners would be using it to manage payroll systems meant for just one employee only.

5. Gusto (formerly ZenPayroll)

Once named ZenPayroll, Gusto is a full-service payroll software that simplifies and automates payroll processing for businesses of any size – even those with just one employee. It boasts an extensive set of features for big companies but remains user-friendly enough that individual entrepreneurs or freelancers can manage their own payroll with it.


Gusto makes managing payroll for single workers easy. Users simply have to complete a few steps to start running payrolls, calculating taxes and scheduling payments conveniently. Tax filings and compliance are automated by the system which saves time and reduces administrative work load for small business owners. In addition to this, the tool also offers self-help features for employees so they can view pay stubs, update their personal information or manage their direct deposits within seconds.

6. Paychex Flex

A payroll system for companies of any size, Paychex Flex can work with corporations that have only one employee. Large organizations are the target audience for this wide-ranging feature set while it still remains scalable and flexible enough to suit sole proprietors or freelancers. Tax calculations, direct deposits and federal/state regulatory compliance are among Paychex Flex’s many abilities in terms of complete payroll processing solutions.


For small businesses looking to streamline workflows by automating repetitive tasks; this user friendly platform allows customization options such as those shown in payroll management systems which simplify everything greatly through interface design alone. It also provides access HR tools like employee benefits administration as well as workforce management features – all adding value towards expanding companies’ needs. When you need something done right reliably with great customer service then go choose paychecks flex because they’re trusted even by companies with just one employee who want comprehensive payroll coverage.

7. SurePayroll

If your business has only one employee, then surepayroll might be the best option for you; since it specializes on providing services to small businesses. Wherever you are, it doesn’t matter what time of day or night- if there is an internet connection available, this cloud based system will give you simplicity and convenience at its finest so that anytime is payroll time.


This system automatically takes care of tax calculations according to federal law as well as filing them within their respective states’ requirements too – ensuring full compliance every step along the way! It offers an easy-to-use interface with no hidden fees which makes managing payrolls hassle-free even if you’re working alone as a freelancer or running your business independently from home; not forgetting about these self-service tools offered where employees can log into their accounts view pay stubs update personal information change banking details etcetera without having bother anyone else.

Should any issues arise, rest assured knowing that there will always be someone ready respond promptly thanks responsive customer support team who are always eager help out whenever possible. In conclusion, simplicity is key; that’s why sure payroll remains affordable while remaining reliable so regardless of whether you’re an individual freelancer or a small business owner with just one employee – this straightforward payroll solution will work well for you.

8. OnPay

A payroll system that runs on the internet and is intended for small businesses such as those with only one employee. It has a friendly interface which you can customize to fit how you want your payroll processes set up and managed efficiently. OnPay carries out calculations automatically, including taxes, filings, and payments thus it guarantees accuracy as well as compliance with federal laws on taxation among other legal requirements at state level too.


The cost of this service transparently reflects what one pays while billing is simple since there are no hidden fees or contracts involved; therefore it offers affordability coupled with value for enterprises having minimal personnel management needs related to salaries administration.

Moreover, OnPay comes with such extra features like human resources tools accessibilities; benefits enrolment tracking hours worked against time off taken etcetera hence providing more capabilities useful for companies in their expansion phase. This software has earned trust from many organizations due to its reliable customer care services combined with good user ratings in terms of satisfaction levels achieved when using it as an efficient method for handling wages disbursements.

9. Wagepoint

Wagepoint is a straightforward payroll solution created for small business owners who have just one employee under their helm. The system provides a simple interface which makes processing payrolls very quick and easy even if it’s your first time doing so manually or electronically through computers because of its self-explanatory nature.


Taxes are calculated automatically by Wagepoint including filling returns filing them back plus paying any necessary amounts required by law thus ensuring all these activities comply with regulations set forth federally across states within America where this system operates at present times also known as United States Of America (USA). In addition, pricing transparency alongside flexibility when billed hourly based rates instead monthly subscriptions helps most companies save money especially those struggling financially due to low monthly salary budgets but still need reliable payment processing applications like Wagepoint.

10. FreshBooks

Though it is mainly recognized as an accounting software, FreshBooks also has a very basic payroll function that can be used for companies that only employ one person. It is especially helpful for sole proprietors or freelancers who are managing their own finances because of its simple user interface and the fact that it seamlessly integrates with other accounting tools. Even if it does not have all of the features found in more robust systems designed specifically for handling payrolls, this service does enable users to effortlessly process them as well as calculate taxes and generate pay stubs.


Thus, those on a tight budget may find FreshBooks’ inexpensiveness and user-friendliness appealing when searching for an uncomplicated payroll solution suitable for small businesses. In addition to being able to access these functions through FreshBook’s platform, invoicing capabilities can also be utilized along with expense tracking and time keeping which makes it even more valuable for organizations seeking an integrated approach towards managing their financials while effectively administering employee compensation at the same time

User Reviews and Testimonials

When you’re deciding on what kind of payroll software to buy, user reviews and testimonials are invaluable. If you think about it, these are the only first-hand accounts that you can trust about the software since they come from people who have already used it. They tell us how easy or difficult the software is to use, whether or not it meets their needs as a business owner, etc.

Reading what other businesses say will give you an idea of how well this program works in different situations and if it might work for yours too. It’s important to read through both negative and positive reviews though – positives points out what’s good but negatives help identify things that could be improved upon. The more constructive criticism there is about something then obviously there must be some merit behind those claims somewhere along its line right?

You may also want to pay attention to patterns within testimonials such as features being repeatedly mentioned (good or bad) because those might affect your company too. Whatever industry you’re in has certain unique needs which should also be met by whatever service provider chosen; so weigh options carefully!

Current customer testimonials provide another perspective when determining value-adds offered by different solutions providers. Stories of success are always inspiring especially if told by someone who shares same goals as we do like reducing time spent processing wages among other benefits gained from using said system.In fact hearing another person speak passionately about how much money they saved or hours freed up can really motivate one into going ahead with such an investment themselves.

However, remember not everything said in testimonials will apply universally across industries; sometimes businesses are just too dissimilar for comparison purposes between them even when trying evaluate various systems against each other based solely on feedback received thus far.Furthermore while reading these opinions keep size bias mind because larger organizations likely have more complex requirements compared smaller enterprises


To sum up, selecting the correct payroll software for your company is a big choice that can greatly affect efficiency, precision and overall productivity. You should ensure that the features such as automation ability, scalability, integration, reporting function and security fit with what your organization needs and hopes to achieve.

Feedbacks given by other businesses can provide valuable information on how well the software performs in real life situations as well as what people think about it. Still, one must be cautious when using these reviews because they may not always be true or relevant depending on factors like size or industry of those giving them out.

Finally but most important of all is that while choosing among different types of payroll systems functionality; usability; cost etcetera should be considered based on one’s own requirements towards their business needs and goals too. Taking into account some research achievements plus comparing various packages together with taking note from clients’ feedback will enable you to make an informed decision which will also help in improving compliance levels within payrolls processes across your organization.


What is payroll software?  

Payroll software is a program that companies use in order to handle employee compensation. In other words, it calculates wages, takes taxes, deducts for benefits; and cuts checks or deposits directly.

How does payroll software benefit businesses?

Payroll software simplifies the process of paying employees which reduces mistakes made by hand. Additionally, this ensures that tax laws are followed while also saving time and effort.

What features should I look for in payroll software?

There are many things to consider when looking for a good system such as automation tools; scalability options; integration capabilities with other systems like accounting or time tracking; reporting abilities and even security features among others.

Can payroll software handle different pay structures?

Yes, most packages will be able to manage various hourly rates vs salary amounts or commissions versus bonuses earned plus overtimes worked etcetera.

How do I choose the right payroll software for my business?

To select the best fit you should take into account your company’s size; any industry-unique requirements it may have; budget constraints as well integration necessities among others – besides reading through product reviews by users who have already used them.

Is payroll software secure?

Yes indeed reputable suppliers implement measures like encryption protocols on their servers where they store sensitive worker information alongside compliance efforts aimed at meeting data protection laws requirements among others thus ensuring safety during transactions processed using such platforms.

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